The Complete Clinic Management Platform That Fills Empty Slots
Ditch expensive per-seat software. Get scheduling, booking, client management, payments, AND automatic slot-filling that recovers lost revenue—all for one flat price.
$500K+
Revenue recovered
18 min
Avg. time to fill
85%
Fill rate
500+
Clinics served
Every Empty Chair Is Money Walking Out the Door
Calgary wellness clinics are bleeding revenue while customers are desperate for last-minute appointments.
10-15% Revenue Loss
Last-minute cancellations and no-shows leave your schedule full of holes. That's thousands in lost revenue every month.
No Time to React
By the time you manually try to fill a canceled slot, it's too late. You need automated, instant marketing that works while you focus on clients.
Wrong Marketing Tools
Groupon brings tire-kickers. Facebook ads are too slow. You need hyper-local, real-time offers that reach ready-to-book customers nearby.
The Smart Way to Fill Every Empty Slot
SlotFiller connects to your existing booking system and instantly markets canceled appointments to local customers with perfectly-priced offers.
Instant Detection
Automatically detects cancellations from Square, Acuity, Mindbody, or Vagaro within 90 seconds.
Smart Pricing
AI calculates the perfect discount based on time, demand, and weather to maximize fill rates.
Multi-Channel Push
Sends targeted SMS, emails, and Facebook ads to nearby customers who love last-minute deals.
From Cancellation to Cash in 3 Simple Steps
No complex setup. No manual work. Just automatic revenue recovery.
Connect Your Calendar
One-click integration with your existing booking system. Takes 2 minutes to set up.
We Handle Everything
When someone cancels, our AI instantly prices the slot and launches targeted marketing campaigns.
Watch Slots Fill
Track real-time bookings, revenue, and campaign performance from your dashboard.
Everything You Need to Maximize Revenue
Seamless Calendar Integration
Works with Square, Acuity Scheduling, Mindbody, and Vagaro. Syncs both ways so your calendar is always accurate.
AI-Powered Dynamic Pricing
Smart algorithms consider time, weather, local events, and demand to set the perfect price that fills slots fast.
Multi-Channel Marketing
Automatically sends SMS, email, and Facebook ads to your customer base and nearby potential clients.
Hyper-Local Targeting
Reaches customers within walking distance who can actually make it to last-minute appointments.
Real-Time Analytics
Track fill rates, revenue recovered, campaign performance, and customer behavior all in one dashboard.
Instant Notifications
Get notified when slots are filled, campaigns are launched, or you need to take action.
Everything You Need to Run Your Clinic
Stop paying per-seat fees for basic features. Get scheduling, booking, client management, payments, and automatic slot-filling all in one affordable platform with unlimited users.
Unlimited Therapist Calendar
View unlimited therapists at once with flexible column display. Day/week/month views with 15-minute slots. Drag-and-drop rescheduling.
- Unlimited practitioners included
- Recurring appointments
- Filter by specialty or location
Team & Role Management
Add unlimited therapists and multiple admin staff. Role-based permissions for Owner, Admin, Manager, Therapist, and Front Desk.
- Unlimited staff accounts
- 5 permission levels
- Activity audit logs
Online Booking Widget
Embed on your website for 24/7 booking. Real-time availability, therapist preferences, and instant confirmations.
- Embeddable on any website
- Service & therapist filtering
- Smart fallback suggestions
Client Management
Complete client profiles with intake forms, treatment notes, preferences, and full booking history.
- Digital intake forms
- Treatment notes
- Allergy & preference tracking
Automated Communications
Email confirmations, SMS reminders (24hr & 2hr), and two-way messaging. CASL-compliant with easy opt-out.
- Instant booking confirmations
- Configurable reminder timing
- Two-way SMS responses
Payment Processing
Stripe-powered payments. Online checkout, card-on-file, automatic no-show charges, and instant PDF receipts.
- Card-on-file for regulars
- Automated no-show charges
- Gift certificate management
Reporting Dashboard
Track revenue by therapist and service. Monitor cancellation rates, new vs. returning clients, and therapist utilization.
- Revenue analytics
- Booking trends
- CSV/PDF exports
Save Thousands vs. Per-Seat Software
Plus recover $30,000+ annually in filled cancellations
$50-100
Per practitioner
(traditional software)
$79
SlotFiller Pro
(flat monthly rate)
Unlimited
Therapists & admin
(no per-seat fees)
$35K+
Annual benefit
(savings + revenue)
Calgary Wellness Pros Love SlotFiller
Sarah Johnson
Owner, Kensington Massage
“We were losing about $3,000 a month to cancellations. SlotFiller recovered 80% of that in the first month. The system works while we focus on our clients.”
Michael Chen
Director, Inglewood Wellness
“The setup took literally 5 minutes. Now when someone cancels, I don't even think about it. The slot usually fills within an hour. It's like having a marketing team on autopilot.”
Lisa Patel
Founder, Bridgeland Yoga Studio
“I was skeptical about the pricing, but the AI knows what it's doing. We're filling 85% of cancellations now, and bringing in customers who come back for full-price sessions.”
Simple, Transparent Pricing
Only pay when we help you make money
Starter
Perfect for single-location clinics
- Connect 1 booking platform
- AI dynamic pricing
- SMS + Email campaigns
- Real-time dashboard
- + 5% commission on filled slots
Pro
For growing multi-location businesses
- Everything in Starter
- Facebook + Instagram ads
- Multi-location support
- Advanced analytics
- Priority support
- + 8% commission on filled slots
All plans include 14-day free trial • No credit card required • Cancel anytime
Common Questions
Stop Losing Money to Empty Slots
Join Calgary wellness clinics already recovering thousands in lost revenue every month.
Money-back guarantee: If we don't fill at least 50% of your canceled slots in the first 30 days, we'll refund your subscription.